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Payroll Shouldn’t Be This Complicated

We handle payroll runs, tax deposits, W-2s, and new hire reporting — so you can stop stressing about missed deadlines and focus on running your business.

Integrated with QuickBooks. No separate system to learn. No payroll surprises.

Get Payroll Off My Plate Schedule a Call

You’re in the Right Place If…

Our payroll service is built for small business owners who want payroll handled correctly — without learning a new system or worrying about what they’re missing.

📅

You run payroll manually or sporadically

Payroll is irregular, processed in a panic, or still done by hand. You know it’s going to catch up with you.

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You’ve missed a payroll tax deposit

The IRS charges 2–15% penalties for late payroll tax deposits. If you’ve already gotten a notice, we can help you get current.

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You dread year-end W-2s

W-2s, 1099s, 941s — year-end filing season feels like it sneaks up every time. It doesn’t have to.

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You have 1–11 employees

Small team, big responsibility. Whether it’s one part-time employee or a full crew, payroll accuracy matters for every one of them.

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Your payroll is disconnected from your books

Payroll runs somewhere else and the journal entries never make it into QuickBooks correctly. Your P&L is wrong every month because of it.

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You’re not sure if your payroll is set up correctly

No judgment — a lot of businesses set up payroll themselves and have no idea if it’s right. We check and we fix what’s wrong.

What We Handle for You

Full-service payroll using QuickBooks payroll — integrated with your bookkeeping so your records are always in sync.

Payroll Processing

  • Weekly, bi-weekly, or semi-monthly runs
  • Hourly and salaried employee support
  • Direct deposit setup and management
  • Pay stub generation
  • PTO and sick time tracking

Tax Deposits & Filings

  • Federal payroll tax deposits (EFTPS)
  • State payroll tax deposits
  • Quarterly 941 filings
  • Annual 940 (FUTA) filings
  • State unemployment (SUTA) filings

Year-End Compliance

  • W-2 preparation and filing
  • W-3 reconciliation and submission
  • New hire reporting to the state
  • Annual payroll reconciliation
  • Records for workers’ comp audits

QuickBooks Integration

  • Payroll synced directly to your QBO file
  • Correct payroll journal entries — every run
  • Payroll liabilities tracked on the balance sheet
  • Clean P&L without payroll distortions
  • One source of truth for books and payroll

Sound Familiar?

These are the payroll situations we see constantly. None of them are unusual — and all of them are fixable.

Payroll tax deposit deadlines keep catching you off guard — and you’ve already paid at least one penalty
Payroll runs in a separate system and the journal entries in QuickBooks are wrong, missing, or made up
You’re not 100% sure your employees are set up with the right withholding, deductions, or pay rates
W-2s last year were a scramble — someone filed an amended return because the numbers were wrong
You have a mix of employees and 1099 contractors and you’re not sure who should be which
You recently hired your first employee and you have no idea if payroll is set up correctly
Your workers’ comp audit came back with payroll numbers that didn’t match your records
You’re doing payroll yourself and dreading every run because something always seems off

How It Works

Three steps to get payroll off your plate and done right.

1

Contact Us for a Quote

Tell us how many employees you have, how often you run payroll, and what state(s) you operate in. We’ll give you a clear quote — no surprises.

2

We Set Everything Up

We review your existing payroll setup, correct any configuration issues, and get your QuickBooks payroll running correctly. If you’re starting from scratch, we build it right the first time.

3

We Run It — You Approve

You approve each payroll run before it processes. We handle the tax deposits, filings, and recordkeeping. You get confirmation when it’s done.

What Does Payroll Cost?

Pricing is based on your specific situation — number of employees, pay frequency, and state requirements all affect the scope.

Straightforward Pricing. No Hidden Fees.

We quote payroll based on your actual setup — not a generic tier. Contact us with your employee count and pay schedule and we’ll send you a clear number.

  • Covers up to 11 employees
  • All payroll tax deposits included — federal and state
  • Quarterly and annual filings included
  • W-2 preparation and filing included
  • QuickBooks integration included — no separate system
  • No long-term contract required
Contact Us for a Quote

Why Bugaboo Bookkeeping

We’ve been managing payroll for small businesses for over 20 years. Here’s what that experience means for you.

  • QuickBooks Advanced ProAdvisor — payroll runs inside the same system as your books
  • Top 100 ProAdvisor 2025 — recognized nationally for QuickBooks expertise
  • Top CAS Accounting ProAdvisor of the Year 2025
  • IRS Annual Filing Season Program (AFSP) participant
  • 20+ years of hands-on payroll experience for small businesses
  • Fully remote — serving clients in all 50 states
  • No call centers, no ticket queues — direct access to the people doing your payroll

“I hadn’t filed 941s correctly for two years. They got us current, fixed the QuickBooks setup, and now payroll is the one thing I don’t worry about.”

— Construction business owner, Washington State

“We switched from doing payroll ourselves to Bugaboo. The first month they found a withholding error we’d been making for 14 months. Worth every dollar.”

— Retail service business, 7 employees

“Year-end used to be brutal — W-2s were always wrong and we were always scrambling. Not anymore.”

— Professional services firm, 4 employees

Common Questions

Answers to what most business owners ask before getting started.

What payroll software do you use?
We use QuickBooks payroll (QuickBooks HDP). This keeps your payroll inside the same platform as your bookkeeping, so every payroll run automatically posts correct journal entries to your books. No reconciling between two systems, no exported CSVs, no guessing.
Do you handle payroll tax deposits?
Yes. Federal payroll tax deposits (via EFTPS) and state payroll tax deposits are included in our service. We monitor deposit schedules based on your deposit frequency classification and process deposits on time. Missing a payroll tax deposit triggers IRS penalties of 2–15% — this is one of the highest-value things we do for clients.
What about W-2s and quarterly 941 filings?
Both are included. We prepare and file your quarterly 941s, annual 940 (FUTA), state unemployment returns, and year-end W-2s and W-3. New hire reporting to the state is also included when you bring on a new employee.
My current payroll is a mess. Can you clean it up and take it over?
Yes — and this is common. Before taking over an existing payroll setup, we review what you have, identify any configuration issues or deposit discrepancies, and fix them before moving forward. We don’t inherit someone else’s mistakes — we find and correct them first.
I have a mix of employees and 1099 contractors. Can you handle both?
Yes. We process W-2 payroll for employees and can help with 1099-NEC preparation for contractors at year-end. If you’re unsure how workers should be classified, that’s something we flag during the onboarding review — misclassification is one of the IRS’s most audited issues.
How many employees can you handle?
Our standard payroll service covers businesses with up to 11 employees. If you have more, contact us — we’ll discuss options and let you know if we’re the right fit.
Do I need to be a bookkeeping client to use your payroll service?
We generally prefer to work with clients where we handle both bookkeeping and payroll — the integration is where the real value is. That said, contact us and we’ll discuss your situation. If you already have clean books and just need payroll handled, we can talk through what that looks like.

Ready to Stop Worrying About Payroll?

Tell us how many employees you have and how often you run payroll. We’ll send you a clear quote and get you set up. No long-term commitment required.

Get Payroll Off My Plate